When booking, your employees indicate how they come to the office. At the end of the year you have the number of trips per means of transport and fuel, exactly the breakdown RVO requires for your report.
Car, public transport, bike, motorbike, scooter or on foot. Per trip, not as an annual average across the whole organisation.
For cars, petrol, diesel, hybrid or electric. The combination of means of transport and fuel determines the emissions.
The annual total per combination. For commuting you calculate it from the number of trips and the commuting distance you already know. You track business travel yourself.
Three steps, and once it is set up you only do one of them yourself. The rest runs alongside the bookings your employees make anyway.
Your locations go into the app and colleagues sign in with their work email. No rollout project is needed and it scales from one office to thousands of employees.
When booking, an employee picks the means of transport, for one day or in one go for a longer period. Anyone who books a parking space comes by car, and a spot with a charging point counts as electric.
You pull up the annual total per means of transport and fuel, added up across the whole organisation. Multiplied by the commuting distance, that gives the kilometres you enter with RVO.
For each combination of means of transport and fuel, the number of trips from home to the office over the year, in the breakdown the RVO form asks for.
The app knows public transport, cars running on petrol, diesel, hybrid or electric, motorbikes, scooters, bikes and simply walking. Only days on which someone had booked a spot count.
You add two things yourself. The commuting distance from your own records, which you use to convert trips into kilometres, and business travel, because that is not in the bookings. You do not have to calculate the emissions yourself after that, the RVO form does it.
No names, no home addresses and no routes. We do not track anyone with GPS and we do not measure a single trip. The only thing an employee passes on is how they come to the office that day.
For the report you submit totals for the whole organisation, so what goes out can never be traced back to an individual colleague. That was also the condition the Dutch government set when the scheme was created.
That is useful if your works council or privacy officer wants to know exactly what is recorded before you start.
The duty applies to organisations with 100 or more employees registered with the Dutch Chamber of Commerce (KvK). Since 2025 that number has been counted on 1 January each year, so if you grow past the threshold during the year, it only counts for the following year.
The Ministry of Infrastructure and Water Management wants to raise that threshold to 250 employees, retroactively from 1 January 2026. That decision has not yet been finalised.
Do you have between 100 and 250 employees? Then RVO advises you to keep collecting data for 2026 as long as there is no final decision. Stopping registration now is a gamble, because data you do not record this year cannot be retrieved next year.
You report on the previous calendar year by 30 June at the latest. So in 2026 you submitted the figures for 2025 before 1 July, and next year it is the turn of the 2026 figures.
You enter the total number of kilometres your employees travelled, broken down by means of transport and fuel, with commuting separate from business travel. If you have several offices under one registration, you enter them together.
You do not calculate the emissions yourself. The RVO online form does that with the data you enter.
The same question at booking also feeds your commuting expense administration. Your HR colleagues get the office days and means of transport per employee for the allowance, you get the totals for the report. Nobody has to fill it in twice.
How this works for commuting expenses
