The questions that always come up when organisations explore their options, with the honest answer. We also answer the questions that do not flatter us, such as what the works council should think of this and what happens to your data if you stop.
Most concerns are not about the software itself, but about how much of your time it will take before anything works.
Once we have your floor plans, you are online within a few days. There is no implementation project. You create your locations, record how many desks, parking spaces or rooms there are and which rules apply, and invite your colleagues. That is admin work in the app and not a job for your IT department.
Most of the work lies in choices you have to make anyway, such as how far ahead people may book, which groups can go where and whether you want maximums per team. Those questions are about your agreements, not about the software.
We set up a trial environment in advance with your own locations in it, so you and a few colleagues can see how it works out before you decide anything.
No, a floor plan is an option and not a requirement. If you work without one, the app knows how many spots are free and assigns one, by preference or at random.
If you do want people to pick their own spot, you upload an image per floor and place the spots on it as points. Per spot you record what comes with it, such as a docking station, a charging point or the capacity of a meeting room, and which groups may not use that spot.
You can also add one later. A room without a floor plan works just fine, and as soon as you set one up, only the way your colleague chooses changes.
This is the question that matters most, because a system that is only half used also produces only half the figures. Our app is well adopted, and that comes down to two things.
The first is speed. The app is light and direct, and booking a spot takes a few taps. Anything that takes longer than the chat app people use to arrange it now will lose out to that chat app.
The second is what your colleague gets in return, because they see per day which colleagues are also coming, added up per group. That is exactly the question they ask anyway before deciding to come in.
In addition, anyone with a fixed routine only has to set something up once. A booking can repeat weekly, every two, three or four weeks or monthly, and every repeat is checked against the rules you have set.
If you want to know whether people actually come, you use check-in. That can be done manually in the app or on the computer, or automatically, depending on what you use.
Yes. We set up a trial environment with your own locations and floors in it, so your colleagues can really work with it instead of watching a demo.
The conversation beforehand starts with your situation. How many spots you have, which days are consistently overbooked and which agreements already apply. Only then do we show what that looks like in the app.
A system that sits next to Outlook instead of inside it does not get used. That is why this is the part most questions are about.
Yes, and in both directions. If you link a meeting room to that room's calendar in Microsoft 365, a booking from AppjePlekje appears there straight away, with the organiser. If it is moved or cancelled, the calendar follows.
It works the same the other way round. If someone invites the room from their own calendar or from Teams, that appointment comes in on our side and colleagues see that time as taken in the app. That way nobody ends up with a double booking because someone took the old route.
If you stop the integration or stop working with us, synchronisation stops and the appointments simply stay in your own Microsoft 365. We never delete anything unasked from a calendar that is not ours.
No. Your colleagues sign in with their existing Microsoft or Google account, so there is no extra password.
User management can follow Entra, so someone who joins gets access automatically and loses it again when they leave. There are also integrations with AFAS and Workday.
If you do not want an integration, you import your users in one go. Inviting by email is also possible, and setting up an integration later does not change that.
There is a real native app for iOS and Android, not a website in disguise. You notice that straight away in how fast it opens and responds, and that is exactly what this kind of software is judged on. If booking feels slow, nobody does it.
It is not mandatory. On a laptop it simply works in the browser, so business software on a personal phone remains the employee's own choice.
No, nothing is mandatory. No sensors under desks, no screens next to meeting rooms and no badge printers at the front desk. You buy software, not an installation.
If you do want sensors on desks or a sign-in screen at the front desk, that is available as a paid option. We do not supply the devices, you buy them from a supplier of your choice and we take care of the integration.
If you want to register attendance, your colleague checks in via the app, the computer or the location of their phone, without extra equipment. If you use Brivo Access for building access, we connect to the installation that is already there and a registered visitor automatically receives a temporary access code by email.
Yes. Per location you set up what is there and which rules apply, and your colleague first picks where they are. What you set in Amsterdam does not quietly apply in Rotterdam as well.
You set public holidays per country, so a Belgian or German office is closed on the right days. The app is available in Dutch and English.
With this kind of software the objection is rarely the amount. It is the billing unit and the contract term.
You pay per user, €3,30 per user per month with monthly payment or €2,80 per user per month with an annual subscription. That includes an unlimited number of locations, rooms and spots, so more desks or parking spaces cost nothing extra. All prices are excl. VAT.
Above 500 users we offer custom pricing.
Visitor management is included in the subscription. A few parts fall outside it and are charged per location per month. The Brivo integration costs €249 and the kiosk where guests sign in at the front desk €100. Reading desk sensors is available on request. If you only want visitor management without the rest of AppjePlekje, it costs €149 per location per month. The branding module costs a one-off €2.400 and then €420 per year, because that version is kept up to date with every new release of the app. Invoicing is done via SEPA. With an annual subscription you choose yourself whether the invoice comes monthly, quarterly or yearly.
The monthly subscription can be cancelled monthly, the annual subscription yearly. There is no minimum purchase in spots or rooms and there is no one-off implementation fee.
You can grow or shrink at any time, because you pay for the number of users you have. Giving up a floor or adding an office is therefore not a contract change.
Yes. All types of booking are in the same subscription and you turn on what you use. If you start with parking only because that is where it hurts most, that is fine, and desks or meeting rooms can be added later without a new contract.
That is also what sets it apart from separately bought tools. Anyone who books a desk often also needs a parking space that day and sometimes has visitors, and that remains one booking instead of three systems that do not know each other.
Visitor management is also included in the subscription. If you only want visitor management, it is available separately for €149 per location per month.
Recording attendance touches on employee participation.
Your colleagues see per day who else is coming, added up per group. That is deliberate, because it is the reason people use it. You come to the office for each other, not for the desk.
The analytics dashboard for admins works differently. It only gets to see numbers. Even the signal 'this spot is almost always booked by the same person' comes in without a name. The reports show numbers and patterns, not names.
For visitors, privacy protection follows from the type of visit your colleague chooses, not from a checkbox someone forgets. Phone number, email address, licence plate and remarks never reach colleagues, regardless of the type of visit.
Only for a regular guest does the name stay visible. For every other type, from job applicant to contractor to international colleague, colleagues see no name at all and only reception, an admin and the host themselves can still look up who it is. On the floor plan a visitor is never shown by name anyway.
In the Netherlands, attendance registration is almost always a conversation with the works council, and that conversation goes better if you know exactly what the system does and does not do. We do not dodge that.
It records that someone booked a spot for a day, and if you use check-in, that they were present that day. It does not measure employees' working hours and it does not track anyone around the building. Desk sensors are an option you choose yourselves.
You have a number of things in your own hands. Check-in is optional, you decide how far back bookings remain visible, and the reports admins see are aggregated without names. That makes it a conversation about ground rules instead of about surveillance.
The environment runs on Google Cloud in Europe.
As long as someone is employed, their booking history is kept, because your occupancy and trend figures run on it. There is no period after which it quietly disappears.
If the organisation removes someone from the system, their future bookings lapse immediately and the completed ones stay in their name for twelve more months, for ongoing expense claims and HR matters. After that they are anonymised, meaning name and contact details disappear while the fact that a booking was made remains. That way your figures for earlier years stay correct without needing any personal data.
When you end your subscription, you receive an export of all your data. After that everything belonging to your organisation is permanently deleted within 30 days, from bookings and users to spots, invitations and files.
One thing deliberately stays, namely the appointments that ended up in your own Microsoft 365 through the integration. They are yours and fall under your own retention policy. 'Delete my data from this app' is not an instruction to empty your own calendars, and doing so would be an unpleasant surprise.
If you want to know exactly what we process and why, it is in our privacy policy.
Just ask. We would rather start with your situation than with a list of features anyway, and if something is not possible, we will tell you.
Get in touch
